How are States printing costs controlled and what costs savings have been achieved in the last year by Central Procurement
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WRITTEN QUESTION TO THE MINISTER FOR TREASURY AND RESOURCES BY DEPUTY R.G. LE HÉRISSIER OF ST. SAVIOUR
ANSWER TO BE TABLED ON TUESDAY 29th MARCH 2011
Question
How are States printing costs controlled and what costs savings, if any, have been achieved in the last year by Central Procurement in regard to printing?
Answer
The cost of printing has, up to now, been managed by departments. The Corporate Procurement Department recognised that centralised control of buying printing equipment and software would be more economical.
Procurement has surveyed departments' use of print equipment and developed a centralised Managed Print Service which is due to roll out within the next 3 months.
This new system will mean fewer printers, reduced maintenance costs and one contract to provide all equipment. Clear policies have been agreed on double-sided and colour printing and all printers will be linked to the central computer network, enabling closer monitoring of their use.
The process of moving from a system managed by departments to a centrally controlled one has taken time to formulate but is now nearing completion. Once the new system is up and running it will save an estimated £256,000 per year.